1.
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Name and Constitution
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1.1
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The Club shall be called Watford (Cassiobury) Croquet Club
("the Club").
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1.2
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The affairs of the Club shall be managed by a committee known as
"the Club Committee".
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2.
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Objects
To promote improve and develop the sport of amateur croquet at
all levels, providing opportunities for community participation in
healthy recreation and competition.
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3.
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Membership
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3.1
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A member of the Club ("Member") shall be any person
who on application pays the relevant subscription/joining fee as
determined by the Annual General Meeting of Members
("AGM"). A Member who has not paid the subscription by
such default date as the Club Committee prescribes may at the
discretion of the Club Committee be deemed to have resigned.
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3.2
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There shall be the following classes of Member. These are:
Full Members (including over 60s Member)
Honorary Members
and such other classes of membership as the Club Committee shall
determine.
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4.
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Officers
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4.1
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The Officers of the Club shall be Chairman, Honorary Secretary
and Honorary Treasurer.
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4.2
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The Club Committee may from time to time designate members of
the Club Committee as holders of other club positions including but
not limited to club captain, club handicapper, equipment officer and
catering officer.
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5.
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Election of Officers
All Officers who wish to continue in office, including Officers
appointed under rule 6.4.8, shall offer themselves for re-election
at the AGM.
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6.
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Club Committee
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6.1
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The Club Committee shall comprise the Officers of the Club and
no more than five other members.
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6.2
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All members of the Club Committee who wish to continue as
members of the Club Committee, including members co-opted under rule
6.4.7, shall offer themselves for re-election at the AGM.
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6.3
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The Club Committee shall meet at agreed intervals and not less
than once per year. A quorum for Club Committee meetings shall be
three members of the Club Committee including at least one Officer
of the Club. Decisions made by the Club Committee shall be on the
basis of a simple majority vote. In the case of equal votes, the
chairman of the meeting shall be entitled to an additional casting
vote.
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6.3
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In furtherance of the objects of the Club but not otherwise the
Club Committee shall have the following powers and duties:
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6.4.1
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To control the affairs of the Club on behalf of the
Members.
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6.4.2
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To lease and maintain such land and property as
necessary and to appoint three Full Members as the
Club's Trustees for the purposes of entering into any
such lease.
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6.4.3
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To make such arrangements for the management and day
to day running of the Club as may be reasonably
necessary.
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6.4.4
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To keep accurate accounts of the finances of the
Club which shall be reasonably available for inspection
by Members.
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6.4.5
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To arrange for the accounts to be audited before
each AGM and if necessary to appoint an auditor to fill
a casual vacancy.
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6.4.6
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To maintain a bank account and to specify the
requirements for authorised signatories.
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6.4.7
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To co-opt additional members of the Club Committee
as the Club Committee considers desirable.
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6.4.8
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To appoint a member of the Club Committee including
a co-opted member as an Officer to fill a casual
vacancy.
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6.4.9
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To appoint and constitute such ad hoc advisory
committees as the Club Committee thinks fit.
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6.4.10
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To suspend or terminate the membership of any Member
who has in the opinion of the Club Committee behaved in
a manner likely to bring the Club or its objectives into
disrepute.
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6.4.11
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To arrange tournaments and matches with other clubs.
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7.
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General Meetings
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7.1
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The AGM shall be held not later than the end of April each year.
14 clear days written notice of the AGM shall be given to Members by
circulating a copy of the notice of the meeting to every Member at
their home address as last notified in writing to the Honorary
Secretary. As an alternative to post the Honorary Secretary may
transmit the notice of the meeting electronically to each member who
has registered an address with the Honorary Secretary for this
purpose. Members must advise the Honorary Secretary in writing at
least 7 days before the meeting of any business to be moved at the
AGM which is not already specified in the notice of the meeting.
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7.2
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The business of the AGM shall be:
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7.2.1
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To confirm the minutes of the previous AGM and any
other general meetings held since the last AGM.
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7.2.2
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To receive the report of the Honorary Secretary.
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7.2.3
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To receive the report of the club captain.
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7.2.4
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To receive the audited accounts and the report of
the Honorary Treasurer.
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7.2.5
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To approve the rates of members' subscriptions and
fees.
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7.2.6
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To elect the Officers and other members of the Club
Committee.
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7.2.7
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To elect an auditor.
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7.2.8
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Any other business at the discretion of the chairman
of the meeting.
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7.3
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Nomination of candidates for election as an Officer, member of
the Club Committee or auditor shall be made in writing to the
Honorary Secretary at least 7 days before the AGM. Nominations can
only be made by Full Members and must be seconded by another Full
Member. In the absence of nominations prior to the meeting
nominations may be taken from the floor. All nominations shall have
the consent of the nominee.
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7.4
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A Special General Meeting of Members ("SGM") may be
convened by the Club Committee or on receipt by the Honorary
Secretary of a request in writing from not less than ten Full
Members of the Club. At least 14 days notice of the meeting shall be
given in the same manner as that set out for the notice of the AGM
in Rule 7.1. The business to be considered at the meeting shall be
specified in the notice of the meeting.
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7.5
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A quorum for any general meeting shall be four Full Members.
Decisions made at a general meeting shall be by a simple majority of
votes of those Full Members attending the meeting. In the event of
equal votes, the chairman of the meeting shall be entitled to an
additional casting vote.
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8.
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Changes in the Club Rules
Any proposed change in the Club Rules (this document) may only
be considered at a duly convened AGM or SGM. Any alteration or
amendment shall require not less than two thirds of those Full
Members present and voting to vote in favour.
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9.
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Dissolution
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9.1
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If at any general meeting of the Club, a resolution be passed
calling for the dissolution of the Club, the Secretary shall
immediately convene a SGM within one month to consider the
resolution. At that SGM the resolution shall be carried if not less
than two thirds of those Full Members present and voting vote in
favour. If such a resolution is carried the Club Committee shall
immediately, or at such date as shall have been specified in the
resolution, proceed to realise the assets of the Club and discharge
all debts and liabilities of the Club.
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9.2
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After discharging all debts and liabilities of the Club, each
Member shall be refunded the subscription for the current year paid
by them or if insufficient funds are available a pro rata
proportion. Any remaining funds shall not be paid or distributed
amongst the Members, but shall be divided equally between the East
Anglian Croquet Federation and the Croquet Association. Without in
any way fettering the absolute discretion of the East Anglian
Croquet Federation or the Croquet Association in their application
of the funds, first consideration may be given to the support of
other clubs in the vicinity of the dissolved Club.
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